About Christine Ermold

Director of Human Resources and Professional Development Kenai Peninsula Borough School District

Standards Referenced Reporting Committee Update

The following message was sent to elementary principals and the PD Liaisons at sites with elementary grades.  Questions regarding the content of this message may be directed to school principals or Christine Ermold, Director of Elementary Education KPBSD.

The Standards Referenced Reporting Committee met on January 27th and reviewed the survey results from the first semester survey to elementary school teachers regarding standards based grading and standards referenced reporting.  If your site had three or more respondents to the survey, the school principal and Effective Instruction coach assigned to the school will receive a separate email with those results.  If you had less than three respondents, you will only receive the summary below. There were 118 respondents, and it is estimated that about 350 teachers teach grades K-6 in some capacity (including special education, specialists, and general education teachers) districtwide, yielding an approximate response rate of 33.7%.  The committee intends to redistribute the same survey again next December, to see what areas we’ve made progress in and which areas still need attention.

Following is a summary of district level data.

Regarding the standards and the report cards:

  • 79.65% of respondents indicated they understand and use the new standards.
  • 82% indicated they know how to help parents/guardians understand standards referenced rubrics and reports.
  • 75.79% indicated their students and/or they regularly refer to the standards that are being taught during regular daily work.
  • 42.48% of respondents indicate they are able to help students, colleagues, and parents understand what Standards Referenced Reporting is, and why we are using it.
  • 4.42% indicated they really don’t know what it is or why it’s being used, while 15.93% indicated they know what it is, but are still wrestling with why it’s being used.
  • 8% of respondents indicated a generally negative view of the standards referenced report card in their comments.

 

Regarding desired support and professional development opportunities:

  • 61.25% indicated grade level or small group in-service training is  something thing they’d most like to have available during the semester ahead.
  • 31.25% indicated a desire for a for-credit book talk on standards and grading.
  • 31.25% also indicated a desire for school-wide in-service training led by a district coach or member of the Standards Referenced Reporting Committee.
  • The desire to have PowerSchool front loaded with more assignments and assessments already linked to the standards was indicated by 55.26% of respondents.

 

Regarding collaboration:

  • 75.01% indicated their collaborative team has used student progress on the standards as a focus of their professional learning and work together.
  • 61.84% requested that the district provide facilitated collaboration during early release or in-service time to create more rubrics and tools for teaching and monitoring progress towards the standards.

 

As a result of the information found in the survey results, the Standards Referenced Reporting Committee took immediate action to:

  • Schedule grade-span focused collaboration sessions via Lync to provide an immediate opportunity that could help meet the identified need (see the email from Michelle Thomasson dated 1/27 sent to PD Liaisons and inserted here: PD For Grade Level Collaboration).   Please note that each school’s principal, in partnership with their PD site Liaison, is charged with assessing and planning for the professional development needs of the staff.  These sessions are a supportive opportunity for your teachers but you may need to schedule more site-specific activities to target your teacher’s needs.  As a reminder, the Effective Instruction Coaches and members of the Standards Referenced Reporting Committee are available to support you in this area, as may be needed.
  • Provide the survey results to principals, PD site liaisons, and coaches in the hopes of promoting conversation and planning of future collaboration and PD that meets each site’s identified needs.
  • Created a one page guidance document regarding standards referenced reporting for students who have IEPs.  The document was reviewed by the special education department.  A copy has also been inserted here Spec Ed Guidance and added to the ‘S’ drive for your easy reference.
  • Work towards creating short videos explaining the standards and the reporting system that can be posted on YouTube and shared with parents.

 

Recommendations for future action (based on the survey results and other input received from our district’s teachers and principals) include:

  • Recommending an allocation of professional development funds in FY16 to support grade-alike collaboration sessions focused on rubrics for assessing the standards and ways students can demonstrate a ‘4’ on various standards.
  • Offering a for-credit course via distance technology focused on a book talk about standards and grading during 2015-16.
  • Continuing to provide as-requested support to specific sites.
  • Continuing to provide just-in-time updates during Coffee/ Tea sessions, on the KP Knowledgebase, and in the ‘S’ drive.
  • Continuing to front-load PowerSchool with assessments tied to the standards, and encouraging curriculum committees to identify any assignments that are likely used by most teachers that can also be front-loaded into PowerSchool.
  • Provide a refined guide for principals, secretaries, and teachers at multi-graded sites regarding the minimum course enrollment required in a student’s schedule.

We will work to get any site-specific data you’re going to receive to principals ASAP-  It should be by the end of the day tomorrow at the latest.

Thank you for all your effort to support our students, their teachers, and their parents!

 

Effective Instruction Committee Update

Following input from our pilot participants and after many discussions and a review of current practices nationwide, the Effective Instruction Committee settled on the following rating system for the purpose of the SGM pilot.  The rating system will be reviewed at the end of May to determine if changes need to be considered for 2015-16.

Unsatisfactory Basic Proficient Distinguished/ Exemplary
Less than 50% met growth goal 50-69.9% met growth goal 70-89.9% met growth goal 90-100% met growth goal

9.24.14 Administrator Meeting Information

The following information was shared by Christine Ermold during the 9.24.14 administrator meeting.  Please contact the office of Elementary Education with questions.

  • A copy of the PLC Collaboration Continuum was provided to all administrators.  After careful reflection on the evidence available at each site, administrators are asked to indicate where their school is practicing (overall) on each segment of the continuum and submit the information to Christine Ermold by 10/10/14.  Electronic copies of the continuum are available in the district’s ‘S’ drive < Collaboration Resources < Learning by Doing < PLC_Continuum.
  • Any goals or strategies assigned by site principals in On Strategy to the responsibility of the PD Department will be deleted.  To schedule support from the PD Department, principals or their PD Site Liaison should contact their site’s coach or Michelle Thomason.
  • An email will be coming requesting copies of all secondary course syllabi so that research regarding current grading practices in the district can be conducted.  Results of the analysis will be shared with administrators once available.
  • Coffee/Tea via Lync will be offered on 9/30/14 at 7:15 and 3:45.
  • Saturday School Support is available for teachers to receive whatever support they need on a drop-in basis between 9:00 a.m. and noon on Oct. 4, Nov. 1, and Dec. 6 in all three regional PD rooms.

Kindergarten Developmental Profile

Thank you to everyone who was able to participate in the Lync session regarding the state mandated reporting using the Kindergarten Developmental Profile.

  • The state website shared during the powerpoint is http://education.alaska.gov/tls/assessment/results/results2014.html
  • A copy of the training powerpoint, recording form, and implementation guide are all available at the website above.
  • There are no changes from previous years, although additional guidance regarding the 0-1-2 ratings has been provided by the state.
  • The data for reporting should be collected during the first four weeks of school.  Teachers generally find it easiest to record the information on a paper version of the form (downloadable from the website above) and then enter the information in the electronic database all at once.
  • The data cannot be entered until the electronic database opens on Sept. 15th.
  • Log in information for the electronic database will come via email around Sept. 15th from either Julie Williams or Tim Vlasak, and is based on your name as recorded on your teaching certificate and a password generated by the state (unless you’ve changed yours).
  • Remember to use the ‘save’ button in the database to prevent having to re-enter data.  Also, remember that partial records cannot be saved- but completed records can be edited.

PowerSchool II Lync Session

The following link can be used to access a Lync recording of the PowerSchool II session held on 8/18/14 at 3:30 p.m.  Please note that the account used during the training was created with fictional information for the purpose of the training and does not contain actual student information.  Please contact your instructional coach, Christine Ermold, or David Henson with questions.

mms://mediastream.kpbsd.k12.ak.us/internal/

 

Elementary Administrivia and Start of Year Information

The following is a summary of the information provided during the start of year administrator meeting from the Department of Elementary Education.  Please contact me if you have questions or need assistance.

Christine

  • The 2014-15 ElemEdCurricPD Org Chart of the departments and folks I work with is attached for reference.
  • Use of the district’s Standards Referenced Report Card is required for elementary schools.  View the 2014 Standards Referenced Reporting K-6 memo for important information and an action item (it’s also posted on the deadlines list).  Training tools and resources are available in the ‘S’ folder of your computer, and communication tools are available on the Elementary Education department website at http://www.kpbsd.k12.ak.us/departments.aspx?id=28323.
  • The 2014-15 Calibration Visit Guide docs are posted on the Instructional Blog and in the Admin/Director file.
  • Contact me by 8/20 regarding which teacher you would like to involve in the Student Growth Map Pilot project.  Contact Natalie Kohler if you need information about which day (8/25 or 8/26) you should attend.
  • Early Entrance screening kits were provided to all principals with Kindergarteners at their site.  Please review the 2014 Early Entrance memo with information about the timelines for reporting on Early Entrance to this office (it’s also posted on the deadlines list).
  • AS 14.03.072 (enacted in 2013) requires parents be notified annually of their school’s grade retention standards and policies, and that parents also receive their child’s early literacy assessment information.  AS 14.03.072 Communication will meet the annual notification requirement and is also available online at http://www.kpbsd.k12.ak.us/Workarea/Downloadasset.aspx?id=31270. You are absolutely welcome to provide parents with additional information, if you wish.  Your school must also provide parents/guardians with the early literacy assessment data- and you may either do this with the October/March/May report cards, or you may send the report home after each testing window.  Whichever you choose, please be consistent throughout the school so your parents know when to expect the information.
  • A PD series on Early Childhood has been scheduled for Sept. 23, Jan. 22, Apr. 30th in Soldotna.  This series of PD is targeted for elementary principals, Title I Pre-K teachers and Self-Contained Special Education Pre-K teachers, plus a kindergarten teacher-leader from each site and (if applicable) the school’s interventionist.  It is particularly important that the involved teachers be a positive leader in your school community who will be able to support your site’s effective practices related to early childhood education.  A willingness to learn and consider recent research, and contribute to an examination of school practices in a positive light is essential.  Subs and mileage will be provided.  Please register in Generation Ready by Sept. 5th and contact me if you have questions about who could/should participate.
  • Please make sure you have and wear your district ID badge to all PD activities, and help your staff remember to do the same.  The PD Department is no longer printing name tags for every event and the handwritten ones don’t reflect the professional image we seek to reinforce.
  • Avatar is now called Generation Ready.
  • Effective Instruction Coaches have been assigned as the primary point of contact for PD Site Facilitators and principals.  Sites are not limited to support from just that individual, the ‘assignment’ is meant to put a name and face on who can help gain access to the PD information or resources needed. The list of coaches and site assignments will be provided by Michelle Thomason.
  • I will continue to offer the quarterly “Coffee” or “Tea” sessions via Lync.  Watch for an electronic invitation in your email later this month or in early September.